Wiki - YAPC BOF

YAPC BOF

**Is this happening? If so, any preferences on when?**

Check out BOF schedule.

Let's get together to talk about YAPC! Brief agenda:

• Review any draft proposals from next years bidders for YAPC::NA.

• Improving docs on http://code.google.com/p/tpf/
• Improving yapc.org
• Come up with a scheme to have consistent URLs through yapc.org that point to Act!
• Develop a share-able reusable sponsor doc.
• Develop a sponsor list for use year-to-year?
• Discuss the scope of YAPC with regard to the hackathon and pre- and post- YAPC accommodations.
• Could we develop a re-usable marketing plan? Where would we market YAPCs? Would it be worthwhile for TPF to pay for marketing somewhere and promote the up-coming YAPCs?

Interested Parties

• Jim Brandt
• Barbie
• Jeremy Fluhmann (‎jfluhmann‎)
• Ricardo Signes (‎rjbs‎)
• Josh McAdams (‎jmcadams‎)
• Dave Rolsky (‎autarch‎)
• Todd Rinaldo (‎toddr‎)
• John Cappiello (‎jcap‎)
• Stephen Perkins (‎snikrep‎)

Suggested places:

* The flying saucer: http://tinyurl.com/2mw4ex

Notes

• Consider doing the YAPC::NA bid similar to the YAPC::EU bid and give the organizers a full year to plan
• Why doesn't the US have more workshops
  • encourage cities to do workshops before they do YAPC's
• Philly and Minnapolis are both considering doing a workshop
  • there needs to be coordination between the two since they are relatively close
  • can/should this be done in the winter
    • both places are cold
    • why don't other people do this in the winter
    • it could very well just be tradition
  • the big conferences are expected to be within the same relative time period each year
    • the workshops are less restrictive
  • you have to take into consideration doing things during the school year
    • workshops can swing it on weekends
• The venue booking is the most important part of organizing a YAPC
• Advertising
  • Linux user groups are good places to recruit
  • Have a perl trainer come up the day before a workshop and give a master class
  • Have professors give handouts to their students
    • Students typically don't really have much interest, so this could be a dead end
    • also, the professors aren't very helpful... not a lot of vocational teaching
  • Job fair spin worked well at YAPC::NA
  • Revamp YAPC.org
  • Google is offering free adwords for open source groups
  • We don't have a lot of relationships with media contacts, but we need to attract them somehow
    • offer a press-pass signup
  • Get a list of prominant bloggers and try to get them to blog about Perl and the Perl conference
• YAPC.org reworking
  • register your event on the site
  • Barbie might offer some design services
  • Integrate brian d foy's Perl calendar
  • dynamically update the page as new events are added
    • send snapshots to the perl review, linux magazine, etc
• See who comes up in 'Perl' paid ads on Google and hit them up for sponsorship
• How does the money stuff work?
  • there is a lot of info in the google code document repository
• Make sure to get a letter of non-profit status
  • TPF has a federal status, but doesn't have one in every state
    • Make sure that TPF gets as much notice as possible to get the filing in
• Be careful co-sponsoring with student groups because sometimes universities enforce extra overhead
• Co-sponsoring with student groups can get you deep discounts for university room rentals
• Gotcha's
  • Wireless never seems to go correctly
  • One groups suprises don't always translate over to other groups
• There is a yapc-na-organizers list that is public
• What about yapc over the weekend (Sat, Sun, Mon)
  • Seems to be a reasonable proposal
• YAPC typically needs to work around Damian's schedule
  • all of the big speakers need to be contacted and the conference needs to be scheduled with them in mind
• A summer camp would be a great location for a YAPC if it was held after the school year started
• 4th of July in Philly would be a good spot
  • many people will already have plans
  • these are typically not good weekends to travel on
• there is always a group of guarenteed attendees at YAPC
• watch out for other conferences that might be in town at the same time as your conference
  • they can cause a hotel room shortage and cause increased prices
• the cheap yapc price sometimes makes companies not send their people
  • consider a 'corporate bundle' that is a more expensive package deal
  • we really need to market to corporations in a better manner
  • you have to actually add something to the package to legally charge more
  • there needs to be a 'how to sell this to your boss' packet like on geek cruises
  • can we get a list of companies that use Perl and really hit them with promotional material
• look up compaines with Perl job postings
• we are trying to improve on
  • documents about YAPC
    • ask for a commit bit
  • yapc.org
  • ACT - a conference toolkit
    • we need a template for EU and US
    • we need a list of features so that we can come up with a grant to really push development
  • we need a sponsor list for passing along year-to-year
• consider google analytics on search.cpan.org

Last modified: 06/26/07 08:39 AM by Ricardo Signes (‎rjbs‎)

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